April 2006
Outlook Productivity
Tip: Create On-the-fly To Do list with incoming emails, then use Search
folders to ‘work’ your flagged emails
While normally I would recommend dragging an email to your task folder to
create a new task, more and more I hear about people dragging emails to mail
subfolders to separate out the emails they need to work on. One way to simplify
this is by utilizing color flags on emails you receive in your inbox and need
to do something with. Let's say you have 4 different departments sending you
emails every day asking to perform some sort of task. By right-clicking on
the email you can select any one of 6 different colored flags, which could
mean different departments or different importance levels...you choose what
works for you. Then by viewing the Search folder 'For Follow Up' you can easily
identify and 'work' your to-do list. When you are done with one, simply check-off
the email as done by clicking on the flag. This action removes the email from
the Search folder, but it's still in your inbox so you can reply to the sender
letting them know you've completed their request.
Andrea Kalli – Virtual
Trainer & Assistant, LLC
http://www.virtualassist.net
